Frequently Asked Questions

ADMISSION is administered by the school administration personnel. The application for admission form and contract must be completed and signed by a parent or the legal guardian. The school requires a court-appointed guardian as a legal guardian. Relatives or friends are not legible unless they have been duly appointed by the court to act as guardian. The legal guardians must provide the school with a copy of the court order proving the status.


If the application is accepted, it will be for a particular grade, subject choice and any other conditions must be met as per the school requirements. The final report for the previous year must be submitted, the principal will also determine the minimum marks which must be achieved for the application to be accepted. The application will be accepted until the final report is provided. If the applicant’s final report does not meet the required marks, the applicant will not be accepted in the next grade. This includes learners who have been given a condoned pass from the previous school or have been promoted to the next grade without passing the previous grade. In these cases, the applicant will repeat the same grade.


If the application is successful, the applicant will receive an acceptance letter and the following are required:


  1. 1. Completed application form
  2. 2. Parent’s/guardian’s ID document
  3. 3. Residence/study permits -non SA students
  4. 4. The registration fee
  5. 5. Transfer letter from previous school
  6. 6. The learner’s recent academic report

Registration Fee: R750.00 (non-refundable)

GR 7-9 GR 10-11 GR 12
Yearly 77,863.50 R83,853.00 R84,458.00
Termly R19,465.85 R20,963.25 R21,114.50
Monthly R7,078.50 R7,623.00 R8,445.80

The office closes an hour after school closes on the day before long weekends and the last day of the school term.

Office hours:

Mondays to Thursdays: 7:15 am – 3:45 pm

Fridays: 7:15 am – 2:00 pm


School hours:

Mondays to Thursdays: 7:30 am – 2:00 pm

Fridays: 7:30 am – 1:00 pm


ALL GRADES EXTRA MURALS

Compulsory extra murals, homework, extra tuition, and disciplinary sessions:

Mondays to Fridays: 2:15 pm – 3:30 pm or later

Saturdays: 8:00am – 1:00pm or later

School Formal Detention: 2:00pm – 3:30pm, usually on Fridays

Saturdays as required for extra lessons, group study, detentions, outings, competitions or sports matches


SCHOOL MEETINGS & EVENTS

Weekdays, evenings, or Saturdays as required. On a weekend outing or when term closes all learners must be collected by 16:00 on a Friday and return on a Sunday by 17:00. It remains the parent’s/guardian’s responsibility to ensure that their child is safely transported to school on time.


TERM DATES & HOLIDAYS IN 2020

All Public Holidays will be regarded as school holidays.

1st Term: 13 January – 20 March

2nd Term: 31 March – 12 June

3rd Term: 7 July – 18 September

4th Term: 29 September – 4 December

  • 1. Learners must behave respectfully towards employees of the school and with consideration for their fellow learners.
  • 2. No intimidation or bullying or initiation/hazing practices will be tolerated. Teasing, pushing, hitting, or playing roughly with someone on their birthday, or for any other reason, is unacceptable and may not be practiced.
  • 3. Learners must treat all school property with the utmost care.
  • 4. Lockers may not be shared and must be locked at all times and the key to the locker may not be lent or given to another person.
  • 5. Learners may not be in possession of a classroom or office key, or any key for a school or hostel (only keys belonging to their rooms may be kept). Learners are required to return any school or hostel keys that they may have or find to the admin office. Learners must report anyone using a key, or in possession of a key, to the principal.
  • 6. Learners may not borrow money from each other or lend it to each other. Learners may also not charge a fee or interest, either in cash or kind, for any favour or service to another learner.
  • 7. No learner with a negative disciplinary record may go on school outings nor claim any privilege.
  • 8. Learners may not be late for school or any school commitments. The learner’s name and grade must be given, together with the reasons the learner is going to be late. Any delays in notifying the school may result in the late arrival not being approved. Approval for a late arrival will only be granted if the principal is satisfied with the reason for the late arrival.
  • 9. Excuses such as bad traffic, difficulties with transport, problems at home or anything which could have been avoided, will not be accepted. The school reserves the right to request documentary or other proof to substantiate the reason for a late arrival. Learners will be given an informal detention for late arrival that is not approved by the principal. If a pattern of late arrivals is observed the parent/guardian will be called for a meeting, or the learner will be called for a disciplinary enquiry.
  • 10. Learners must be present at all times during school hours, unless they are absent with the written permission of the principal.
  • 11. All appointments or commitments of any kind (e.g. doctor, dentist, orthodontist, medical tests or check-ups, scheduled surgery, drivers’ licences, interviews, applications, competitions, shows, conferences, seminars, events, ceremonies, etc.) must be made for times outside school hours and school terms.
  • 12. Absence will not be granted for external events of any kind (e.g. fashion shows, competitions, league matches, performances, conferences, seminars, church or community events, interviews, appointments, tests, travelling, special days, family ceremonies/rituals, etc.). Absence will not be granted if the application is late, i.e. less than three school days before the event. Absence for funerals will only be considered for immediate family members (parent, sibling, or grand-parent) and only if the death certificate is submitted with the letter of request. If absence for a funeral is permitted, only one school day will be granted.
  • 13. Unavoidable absenteeism must be reported by telephone to the principal on the day of absence, or informal detention will be given to the learner. On the first day of return to school, the learner must provide a parental excuse letter/doctor’s certificate. The letter/s should be dated and contain a contact telephone number and parent’s name and signature. If the letter is not submitted on the day of return, the absenteeism will not be approved.
  • 14. doctor’s certificate is required for absenteeism on a day when an assessment was written. A new assessment may be set for the learner for a fee of R300. A doctor’s certificate is compulsory if the learner is absent for 2 or more days, or one day if after a weekend or holiday. The school will not accept a doctor’s letter if the doctor is the learner’s parent or immediate relative. Period pain will not be accepted as a valid reason for absence unless the school is provided with a letter from a registered medical specialist.
  • 15. The Principal is not obliged to approve the absenteeism if the cause was insufficient and the decision in this regard is final. Unauthorised absenteeism is an expellable offense. Informal or formal detentions or Saturday study will be given to the learner for each day of unauthorised absence.
  • 16. If an assessment was missed due to unauthorised absenteeism, a new assessment may be set for the learner for a fee of R300. Learners will receive double penalties for absence or late coming immediately before or after holidays/ long weekends. Continuous absenteeism will result in the parent/guardian being called to the school for a meeting to discuss the behaviour.
  • 17. If the learner is absent for longer than 2 weeks, the school reserves the right, at the sole discretion of the Directors, to put the learner back to the previous grade and/or not register them for external examinations.
  • 18. KLEINWATER COLLEGE is a weapon-free zone. No dangerous toys or weapons may be brought to the school/hostel. Anyone found with a weapon of any kind will be suspended immediately and called for an expulsion level disciplinary inquiry.
  • 19. Learners must fulfill all homework commitments.
  • 20. Learners must wear full school uniform and maintain a neat appearance.
  • 21. Learners may not wear beanies in assembly.
  • 22. Learners must follow good hygiene procedures – wash regularly, brush teeth well, and wear clean clothes. Girls in particular should pay attention to personal hygiene and appearance. Specific instructions will be given regarding toilet procedures. Only one person may occupy a toilet cubicle at a time. Boys must be clean-shaven. A barber will be available to the school at a cost of R30 per person to cut the hair. Hand dryers in bathrooms may not be used for other purposes, such as drying clothes, etc.
  • 23. Learners may not take any form of medication/tablet/liquid while unsupervised. The school will administer prescription medication if permission was given by the parent/guardian.
  • 24. Learners may not eat, drink or chew gum in the school buildings. Chewing gum (or sweets that include chewing gum) may not be brought onto the school premises or used anywhere on the school premises. A fine will be imposed on any learner found chewing gum.
  • 25. No smoking or e-smoking whatsoever is permitted on the school premises. Learners are not permitted to smoke on the school premises, or anywhere while in school uniform or recognizable as a Hillside learner.
  • 26. Learners may not stand, jump, or dance on benches, chairs, toilets, or any other article.
  • 27. Learners may not lean back hard/ride on chairs, or slam doors or windows.
  • 28. Learners may not drop tables or any hard/sharp objects on tiled floors or other surfaces.
  • 29. Learners may not scratch/cut desks or any other articles and these actions cause damage and are regarded as vandalism. Offenders will be fined. The cost of repairing/replacing the damaged article will be debited to the learner’s account and the parent/guardian will be notified.
  • 30. Learners must be very careful to avoid causing a fire in any way. Learners may not use or be in possession of matches or lighters of any kind. Learners may not light candles or any other item (including hair braids) while on the school premises. If a fire is discovered, learners must immediately leave the area along the approved exit routes and call the school staff as quickly as possible. Learners should not try to extinguish the fire themselves.
  • 31. No loitering outside school premises is permitted.
  • 32. Learners must not send other learners to buy things for them either on or off the premises unless permission has been given by the principal in writing.
  • 33. Learners must behave at all times in a dignified and self-controlled manner, in keeping with the high standards of Kleinwater College.
  • 34. Learners must obey all instructions given by the principal and staff.
  • 35. No learner is permitted to leave the class during school times. The school reserves the right to change school times if so needed.
  • 36. No dangerous toys or weapons may be brought to school.
  • 37. The school does not take responsibility for the theft of valuables.
  • 38. NO CASH must be brought to school. Learners must have a bank card and secure their pin number to access pocket money.
  • 39. Learners must not go near the staff members’ cars or school vehicles, or staff residence they may do so only with the permission of the principal.
  • 40. If a learner is absent from school for more than 5 school days without the principal’s permission or without a valid and acceptable reason, or without communicating with the school (via the school secretary) during this absence, he/she will be deregistered and 3 months’ notice charged. The 5-day absence may be either continuous or sporadic for the deregistration action to apply. No further notice period will apply.
  • 41. This also applies if the learner is suspended from school pending a disciplinary inquiry or continuation thereof, and the parent/guardian does not provide or agree to a date for the disciplinary inquiry for more than 5 school days.
  • 42. Learners may not receive visitors during the school day or communicate with anyone at the school perimeter. Urgent messages may be left with the secretary, and these will be handed out at break or after school. Learners may use office phones for private phone calls on the approval of the principal. Any items for delivery to the learner must be dropped off at the admin office with the learner’s name clearly written on them during office hours and may not be left with security staff.
  • 43. No cheating (or copying) will be tolerated. Learners may not write, pass or receive notes during school activities.
  • 44. Learners may not contact other learner’s parents/guardians without permission. Parents/guardians may not contact other learner’s parents/ guardians without permission.
  • 45. Learners may not bring cell phones or smartwatches to school. These will be confiscated for safe-keeping upon discovery and will be returned at the end of the next term after the imposed fine is paid in full.
  • 46. Learners who provoke or tease other learners towards unrestraint will be punished and rumor-mongering is also not allowed.
  • 47. All clothing items and personal possessions must be clearly marked. Lost property that cannot be returned to the owner will be donated to charity if not collected within 14 days and school staff is not responsible for finding lost articles of clothing or other possessions. Learners may not borrow or lend articles of clothing or other possessions.
  • 48. In the interest of safety, any criminal activity or physical violence on the premises will result in any learner involved being instantly suspended and called for a disciplinary inquiry.
  • 49. Girls who are pregnant will be referred to the hospital school, or a similar institution if this is deemed to be to their educational and health benefit. They will not be registered for external exams if their due date is close to the external exams. Girls and parents/guardians must notify the school immediately when it is discovered that the girl is pregnant. Pregnant girls may continue schooling as long as permitted by their medical practitioner, at the sole discretion of the Director. Medical certificates must be provided to the school upon request.
  • 50. The school must be notified if a learner is involved in extra classes, training, leagues, or any other external commitments. No external commitments may be contemplated if they are likely to interfere with schooling or school commitments. The school will not sign forms for external sports clubs.
  • 51. Learners may not have a job or be employed or sell any goods in the school premises without the written permission of the principal.
  • 52. Learners may be expelled for inter alia trespassing, sexual misconduct or harassment, accumulation of eight (8) formal detentions, attempts or threats of suicide or self-injury, any criminal behaviour, theft or shoplifting, negative political agitation, instigating or participating in unrest or protest action, unexplained absence from the school or school sessions/activities, physical violence, testing positive for illegal drugs or alcohol or substances or weapons/toys, and abuse of property.

  • 1. The school disciplinary structure is to develop self-discipline in learners, to assist them to realise their academic potential, and to become mature and independent-thinking adults.
  • 2. There are two forms of disciplinary action namely informal and formal to be initiated by the school should the need arise. The nature of the action taken will depend on the circumstances, the seriousness of the infringement, and any mitigating or aggravating factors being of relevance. The ultimate penalty therefore may be, but need not necessarily be, applied.
  • 3. The disciplinary action or sanction applied in response to the learner’s misconduct will therefore generally require the educators, or management to exercise judgment in deciding on the appropriate and fair action to be taken. For any further investigations, learners are required to give full cooperation and to answer questions asked accurately and truthfully. Witnesses may be interviewed and material or electronic evidence may be gathered. The learners involved may be asked to write incident reports. Interference in the investigation, or a lack of cooperation, will result in further penalties.
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